Privacy & Cookie Policy

Introduction

Caygill Group Ltd (trading as Caygill & Co), registered under company number 09916137, is committed to protecting your privacy. This Privacy and Cookie Policy explains how we handle your personal data when you interact with us via our recruitment services and website. We comply with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

1. Data We Collect

We may collect the following types of personal data:

• Candidate data: Name, contact details (e.g., email address, phone number), CV, employment history, education, qualifications, salary expectations, bank details (if applicable) and any other information you provide in connection with your job application.
• Client data: Information related to your business, such as company name, contact person, business address, phone number, job requirements, communication and correspondence data, contractual agreements and invoicing information.
• Sensitive data: Health, ethnicity, or criminal record data (collected with consent when required).
• Website users: IP address and other technical information (e.g., browser type, operating system, and usage patterns), cookie data (see Cookie Policy below), and any information you provide through forms or communication channels on our website.

2. How We Use Your Data

We use your data to:

• Provide recruitment services, including job placement and career advice.
• Communicate with you about job opportunities, recruitment processes, or potential candidates and clients.
• Meet legal obligations, such as verifying candidates' right to work in the UK.
• Improve our services and internal operations.
• Identify and assess potential candidates for roles using a combination of manual research and automated tools. All candidates are reviewed by a member of our team before any introduction is made to a client.

3. Legal Basis for Processing

We process your data under the following legal bases:

• Legitimate interests: To identify suitable candidates for roles, maintain client and candidate relationships, and improve our recruitment services. Where we rely on legitimate interests, we have assessed that these do not override your rights and freedoms.
• Contract: To provide recruitment services to candidates and clients.
• Legal obligation: To comply with regulatory requirements.
• Consent: When you submit sensitive personal data voluntarily, or where no other lawful basis applies.

4. Data Sharing

We may share personal data with:

• Potential employers (clients) who are seeking candidates for roles.
• External service providers (e.g., background check agencies, IT support, cloud service providers) that assist us in providing services.
• Professional advisers (e.g., lawyers, accountants) where necessary for legal or compliance purposes.
• Regulators, law enforcement, or government agencies, when required by law.

We do not sell or lease your personal data to third parties.

5. Data Retention

We retain candidate personal data for up to five years from the date of our last meaningful contact with you, unless you request earlier deletion. This allows us to contact you about relevant opportunities in line with typical career cycles. Client data is retained for the duration of our business relationship and for up to seven years afterwards, in line with our legal, regulatory, tax reporting, and audit obligations. We may retain certain data beyond these periods where required by law or where necessary to establish, exercise, or defend legal claims.

6. International Data Transfers

If your data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place. In such cases, we will take appropriate steps to ensure your personal data is adequately protected, including using standard contractual clauses or other lawful transfer mechanisms.

7. Automated Processing

We may use a combination of manual research and automated tools to identify potential candidates for suitable roles. No decisions with legal or similarly significant effects are made solely by automated means. All candidates are reviewed by a member of our team before any introduction is made to a client.

8. Your Rights

You have the right to:

• Access: Request access to your personal data.
• Rectify: Correct inaccurate data.
• Erase: Request deletion of your data, subject to legal limitations.
• Restrict: Limit how your data is processed.
• Portability: Obtain your data in a transferable format.
• Object: Object to data processing based on legitimate interests.
• Withdraw consent: Where we process your data based on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

To exercise any of these rights, please contact us at enquiry@caygillco.com. If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

9. Data Security

We use encryption, firewalls, and access controls to safeguard your personal data from unauthorized access or loss.

10. Data Protection

The person responsible for data protection matters at Caygill Group Ltd is Sam Caygill. For any queries relating to our handling of your personal data, please contact enquiry@caygillco.com.

11. Contact Information

Cookie Policy

Introduction

This Cookie Policy explains how Caygill Group Ltd (trading as Caygill & Co), registered under company number 09916137, uses cookies and similar technologies on our website. When you first visit our website, you will be asked to consent to the use of non-essential cookies. You may change your preferences at any time.

1. What are Cookies?

Cookies are small text files placed on your device (computer, tablet, or mobile) by websites you visit. They help websites to function, improve user experience, and provide analytics to website owners. Some cookies are essential for the website's functionality, while others help improve performance or tailor content to users' preferences.

2. Types of Cookies We Use

2.1. Essential Cookies. These cookies are necessary for the website to function properly. They enable you to navigate the site and use features, such as secure access to certain areas or the ability to fill out forms. Without these cookies, some services may not be available. These cookies are placed without requiring your consent, as they are strictly necessary for the website to operate.

2.2. Performance Cookies. These cookies collect anonymous data on how visitors use our website, such as which pages are visited most often or if any errors occur. This information helps us improve the website's performance and user experience. These cookies are only placed with your consent.

2.3. Functional Cookies. These cookies allow the website to remember your choices (e.g., language, region) and provide enhanced, personalised features. They may also be used to provide services you have requested, such as filling out a form or setting preferences. These cookies are only placed with your consent.

2.4. Targeting and Advertising Cookies. These cookies are used to deliver content and ads that are relevant to you. They track your browsing habits and help us provide you with tailored content and advertisements across different websites. These cookies may be set by third-party advertising partners. These cookies are only placed with your consent.

3. Third-Party Cookies

Some cookies on our website are set by third-party service providers (e.g., Google Analytics, social media platforms). These third parties may collect data about your browsing activity on our website and other websites to provide analytics and targeted advertising.

4. How to Manage Cookies

You can manage your cookie preferences at any time using our cookie consent tool, which is accessible via the cookie banner or settings on our website. You can also control or delete cookies by adjusting your browser settings. Most browsers allow you to refuse or accept cookies, or to be alerted when a cookie is being placed. However, please note that disabling cookies may affect the functionality of our website. For more information on how to manage cookies in your browser, visit www.allaboutcookies.org.

5. Updates to this Policy

We may update this Cookie Policy from time to time. Any changes will be posted on this page with the updated effective date.

6. Contact Us

© Caygill Group Ltd, trading as Caygill & Co. Privacy & Cookie Policy.